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Busy Bees Mill Hill Ltd
Privacy Notice
At Busy Bees Mill Hill Ltd we respect the privacy of the children attending the Club and
the privacy of their parents or carers. The personal information that we collect about you
and your child is used only to provide appropriate care for them, maintain our service to
you, and communicate with you effectively. Our legal basis for processing the personal
information relating to you and your child is so that we can fulfil our contract with you.
Any information that you provide is kept secure. Data that is no longer required* is erased
after your child has ceased attending our Club.
We will use the contact details you give us to contact you via phone, email, social media
and post [delete as applicable],so that we can send you information about your child, our
Club and other relevant news, and also so that we can communicate with you regarding
payment of our fees.
We will only share personal information about you or your child with another organisation
if we:
• have a safeguarding concern about your child
• are required to by government bodies or law enforcement agencies
• engage a supplier to process data on our behalf (eg to take online bookings, or to
issue invoices)
• have obtained your prior permission.
You have the right to ask to see the data that we have about yourself or your child, and to
ask for any errors to be corrected. We will respond to all such requests within one month.
You can also ask for the data to be deleted, but note that:
 we will not be able to continue to care for your child if we do not have sufficient
information about them
 even after your child has left our care, we have a statutory duty to retain some
types of data for specific periods of time* so can’t delete everything immediately.
If you have a complaint about how we have kept your information secure, or how we have
responded to a request to access, update or erase your data, you can refer us to the
Information Commissioner’s Office (ICO).
Please sign and date below to confirm that you have read this Privacy Notice and that
you give your permission for us to contact you regarding relevant matters.
Signed:  ____________________________________________________
* We do need to retain certain types of data (such as records of complaints, accidents, and
attendance) for set periods of time after your child ceases to be in our care, but we delete as
much personal data as we can as soon as possible.

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